Fire & Emergency Services Administrative Assistant

About the role

The Fire & Emergency Services Administrative Assistant provides essential administrative support to the Fire Chief, Emergency Management Coordinator, and Fire Marshal for a U.S. Navy program on Diego Garcia. This role ensures smooth daily operations of the fire department and emergency management activities.

Key responsibilities

• Manage calendars, schedule meetings, and organize appointments for senior fire department leaders.
• Prepare agendas, reports, meeting minutes, and other documentation.
• Handle internal and external communications, including emails, memos, and phone calls.
• Maintain files, records, and correspondence related to fire safety and emergency programs.
• Support budget tracking, procurement of supplies, and processing of invoices and receipts.
• Ensure compliance with applicable laws, regulations, and contract medical requirements.

Required profile

• High school diploma or equivalent.
• 2‑4 years of administrative experience, preferably in public safety or emergency services.
• Strong organizational abilities and attention to detail.
• Excellent verbal and written communication skills.
• Ability to pass contract medical requirements and maintain deployment compliance.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook