Administrative Specialist – MSC Riding Gang

About the role

The MSC Riding Gang Administrative Specialist will serve as the primary administrative and coordination point for Riding Gang personnel supporting maintenance and repair activities aboard MSC vessels. The role is based on Diego Garcia and supports a US Navy program.

Key responsibilities

• Coordinate onboarding, travel, documentation, and crew‑list requirements for Riding Gang workers in line with U.S. Coast Guard and MSC regulations.
• Prepare, process, and maintain personnel records, safety certifications, background checks, and training documentation.
• Track work assignments, labor hours, and project progress while vessels are underway or in port.
• Maintain accurate logs, reports, and administrative documentation related to operations, compliance, and mission support.
• Support scheduling of maintenance activities, aligning Riding Gang supervisors, ship leadership, and Amentum management.
• Assist with procurement requests, material tracking, and logistical coordination for tools, equipment, and supplies.
• Ensure all administrative actions comply with MSC, Navy, Coast Guard, and Amentum standards.
• Provide regular updates to leadership regarding personnel status, operational impacts, and administrative requirements.

Required profile

• 1–3 years of experience in administrative support, maritime operations, maintenance coordination, or related fields.
• High school diploma or equivalent; additional training in administration, logistics, or maritime operations preferred.
• Valid passport with at least one year beyond hire date and ability to travel internationally.
• Ability to meet contract medical requirements and obtain facility credentials/authorizations.
• Valid driver’s license and ability to obtain country‑specific visas as required.

Required skills