Administrative Assistant – US Navy Program Support

About the role

We are looking for an Administrative Assistant to support a US Navy program on Diego Garcia. The role provides essential clerical and administrative services to keep the department running smoothly, handling communications, travel, invoicing and onboarding.

Key responsibilities

• Screen and direct telephone calls, visitors and incoming correspondence professionally.
• Perform routine office tasks such as typing, filing, faxing, scanning, mailing and document distribution.
• Code, confirm and distribute invoices for payment processing.
• Process employee timesheets, expense reports and verify charge codes.
• Coordinate domestic and international travel arrangements for staff.
• Review outgoing materials for accuracy and compliance.
• Order, receive and maintain office supplies.
• Prepare new‑hire paperwork, employment packets and offer letters.
• Maintain organized electronic and hard‑copy filing systems.

Required profile

• High school diploma or equivalent.
• Minimum two years of clerical or administrative assistant experience.
• Valid passport with at least one year remaining and ability to obtain required visas.
• Ability to pass contract medical requirements and maintain facility credentials.
• Fluent reading, speaking and comprehension of English.

Required skills

• Proficiency with Microsoft Office applications, especially Word and Excel.
• Typing speed of 50‑60 words per minute.
• Ability to operate standard office equipment.